Searching, part II: Using Search Folders

OK, more on searching today.  One of Windows Vista's coolest features that I use every day is the Windows Vista Search Folder.  The concept is simple:  a Search Folder is just a saved search.  There's a whole bunch that come with the system at installation; you can find them if you open the Start Menu, select your user name (top right-hand corner of the Start menu), and open the "Searches" folder -- it's the folder with the magnifying glass icon.  The other way you can get to your Search Folders is from the navigation pane in any Explorer window.  When you have the "Favorite Links" view turned on in the navigation pane in Explorer (versus the "Folders" view), you'll also see a "Searches Folder."

The system natively comes with a number of Search Folders to help get you started.  Things like "Files Shared by Me," "Recent Pictures and Videos," and "Recent Documents" are all pretty helpful as defaults.  However, I've found that the most useful Search Folders available are the ones that I've created myself.

One set of Search Folders that I cannot live without is my All Word docs, All PPTX, and All XLSX queries.  Here's how I went about creating them:

  1. Open the Search Explorer by hitting the Start button and selecting "Search"
  2. Type a "*" in the Search field
  3. Use the Type column to filter the resulting list, choosing all Word docs in both Office 2007 and all pre-Office 2007 formats
  4. Select the option near the top of the window that says "Save Search" 

When you combine Search Folders with the Advanced Query Operators that we showed you yesterday, the sky's the limit on getting the most out of Windows Vista's built-in search technology.


Comments

  1. Posted on: May 15, 2007 at 12:43AM  

    Wow, I thought I was the only one. Sort order for each folder is forgotten by Vista all the time and so is the view. Every folder keeps going back to detailed view sorted aphabetically! I've already ticked the appropriate box in the Folder Options but it does nothing, apparently.

  2. Posted on: May 23, 2007 at 6:44PM  

    Okay, here's my problem with the Vista search.  I'm trying to do text searches of saved logs (plain text files), and it fails to show files that I *know* contain the search term.  The files ARE included in the indexed locations, the file type is explicitly set to search within file contents in the Search options, and I've rebuilt the indexes.  The file in question does show up in the results if I search for some other terms such as "license, but not for "helen" or "dreamsong", both of which do occur in the log.

    Not even using the advanced search and telling it to search THAT folder within the file contents will make it show up.  What's the problem?

    Also getting a hell of a lot of crashes in Vista as compared to XP.  In fact, Firefox crashed while I was typing this.  Luckily, when it restores a crashed session, it restores the text in fields like this as well.

  3. Posted on: June 04, 2007 at 8:49PM  

    http://windowsxp.mvps.org/xpsortorder.htm

    The above link is very useful in xp.

    But the same registry tweak is missing in vista!

    I need a LOGICAL file name sequence.

    0a, 0b, 3973cds.com, abd.exe

    instead I get something like this:

    0a, 0b, abd.exe 3973cds.com

    If someone could figure out what Microsoft was thinking.... (sorry. strike that opened ended question).

    What is the tweak!

    jerrold

    computer virus removal

    www.schiffkey.com

  4. Posted on: July 20, 2007 at 5:50AM  

    I am trying to search pdf file contents for keywords. This worked fine, until I indexed the location the files were kept. I have checked in the search preferences that .pdf files are selected for "index properties and file contents". It works fine for .doc files. Anyone know why Vista will not do this?

  5. Posted on: July 20, 2007 at 2:54PM  

    Hey dj_bridges:  We do indeed index the contents of PDFs, provided you have Acrobat 8 (or the latest version) installed; you may need an upgrade to the client.

  6. Posted on: July 25, 2007 at 8:42AM  

    I have installed to the latest Adobe reader, but as soon as I index the file then it stops searching within the file. When I remove the file location from the indexed locations, I can select to search within a file and it find what I am looking for. Any ideas why indexing reduces functionality?

  7. Posted on: August 06, 2007 at 4:35PM  

    Hi again dj_bridges:  if you did not install Acrobat directly from the Adobe site, you may not have gotten the Windows Vista-compatible version of the Reader, which includes iFilter.  Note that if you visit http://www.adobe.com/products/acrobat/readstep2.html from a Windows Vista machine, you get a link to the Windows Vista version of the Reader, while if you go there from a Windows XP machine, you get the Windows XP version.  So, you may need to re-install the Reader to ensure you have the correct version.

  8. Posted on: August 08, 2007 at 12:41PM  

    I love Vista except for one thing.  Searching in Vista is completly ripped off from searching in OS X, which is one of the worst things about the Mac.  I used to always connect to a Mac from an XP machine if I needed to search for anything on the Mac, since XP's was so much better.  My big issue is that since I've upgraded to Vista, I can't find any of the pst files on my machine.  I've tried everything and the search always come up empty.  If I browse to the one folder where I know several of the files are, I see them just fine, but Vista is blind to them.  I yearn for the days where searching for *.pst gave me everything I needed.  What can I do?

  9. Posted on: August 09, 2007 at 5:26PM  

    Hey stevenyc:  I'd suggest you try this:

    - Go to the Control Panel and type "Search" in the Instant Search field to bring up the Index controls

    - Choose Advanced

    - Select the Filetypes tab

    - Make sure .PST has a checkmark in its box

    That ought to help :)

    And by the way, readers, you might note that MS first showed Desktop Search back in 2003, before Spotlight was incorporated into the Apple OS.  In actuality, we didn’t rip off anything from them.  

    Further, Apple doesn't:

    1) Let you remotely search other PCs with Fast Search

    2) Allow tagging of files with meaningful keywords

    3) Provide easy filtering, grouping or stacking of items

    4) Integrate search with your browsing experience

    This should better delineate the differences between Windows Vista's Desktop Search and OSX's Spotlight.

  10. Posted on: September 10, 2007 at 12:35PM  

    1. I don't think your Search works. My dtSearch program consistently finds 440 files on a simple Boolean content search. SAP AND (IS-U OR CCS)Using exactly the same search, Windows Vista will only find 361 no matter what I do. It doesn't work on a small sub-set that I created with docs and rtfs and it will not find all of the files, even though the content is duplicated. 2. In Vista Search Results when I Select All (361) and try to Move or Copy them it goes off into the Ether with a Discovere 0 items (0 bytes)... message. On the subset the Move worked ok. This has cost me several thousand dollars in lost productivity.

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Trackbacks

  1. Posted by: Teamzille.de on May 14, 2007 at 11:58AM

    Nun ist der zweite Teil der Artikelserie zu Suchtechniken fr Fortgeschrittene im Windows Vista Team Blog erschienen und auch dieser ist durchaus lesenswert. Er beschftigt sich mit der Mglichkeit, Suchvorgnge unter Windows Vista zu speichern. Als Beis

  2. Posted by: Connected to Vista Bookmarks on July 15, 2007 at 12:53PM

    64-Bit Support Correct Disk Cleanup shortcut for Windows Vista 64-bit (Kristan M. Kenney, Canucky.net)